How to Use the Visualping Zapier Integration

Visualping's native Zapier integration allows you to automatically trigger workflows in 8,000+ apps whenever a website change is detected. With this integration, you can send alerts to your team, update databases, create tasks, and much more—all without writing code.

What you'll learn:

• Prerequisites
• How to connect Visualping to Zapier
• Setting up your first Zap
• Popular workflow examples
• Troubleshooting
• FAQs

Prerequisites

Before you begin, ensure you have:

✅ A Visualping account (free or paid - required for Zapier integration)
✅ At least one active monitoring job in Visualping
✅ A Zapier account (free or paid)

Note: The Visualping Zapier integration is currently in Beta. Features may be updated as we improve the integration.

Connecting Visualping to Zapier

Step 1: Access the Zapier Integration

1. Visit the Visualping Zapier integration page
2. Click "Try It" or "Start free with email" to begin creating your Zap

Alternatively, you can start from within Zapier:

1. Log into your Zapier account
2. Click "Create Zap"
3. Search for "Visualping" in the trigger app field

Step 2: Authenticate Your Visualping Account

1. When prompted, click "Sign in to Visualping"
2. You'll be redirected to Visualping's authorization page
3. Log in with your Visualping credentials
4. Click "Authorize" to grant Zapier access to your account
5. You'll be redirected back to Zapier

✅ Success! Your Visualping account is now connected to Zapier.

Setting Up Your First Zap

Step 1: Configure the Trigger

1. Select Trigger Event: Choose "New Website Change"

   • This is an instant trigger that fires immediately when Visualping detects a change

2. Click "Continue"

3. Choose Your Workspace

   • Select the Visualping workspace containing your monitoring jobs
   • If you only have one workspace, it will be selected automatically

4. Select a Job

   • Choose the specific monitoring job you want to use as the trigger
   • You can search by job name or URL
   • Only active jobs will appear in this list

5. Click "Continue"

Step 2: Test the Trigger

1. Click "Test trigger"
2. Zapier will pull in recent change data from your selected job
3. Review the sample data to ensure it contains the information you need
4. Click "Continue"

Sample data includes:

• job_id

  - Unique identifier for your monitoring job

• workspace_id

  - Your workspace identifier

• workspace_name

  - Name of your workspace

• url

  - The monitored website URL

• description

  - Your job name/description

• datetime

  - When the change was detected

• change

  - Percentage of change detected

• added_text

  - Text that was added to the page

• removed_text

  - Text that was removed

• html_current

  - URL to current HTML snapshot

• html_previous

  - URL to previous HTML snapshot

• preview

  - URL to visual diff preview

• summarizer

  - The AI generated summary of what changed on that page

• important

  - True or False; this flags whether the change matched your important criteria

Step 3: Configure Your Action

1. Search for and select your action app
   Examples: Gmail, Slack, Airtable, Google Sheets, etc.

2. Choose the action event
   Example: "Send Email" (Gmail), "Send Channel Message" (Slack)

3. Connect your action app account (if not already connected)

4. Map the data fields

   • Use data from the Visualping trigger in your action
   • Example: Include

     {{url}}

     and

     {{change}}

     in a Slack message

5. Test your action to ensure it works correctly

Step 4: Activate Your Zap

1. Give your Zap a descriptive name (e.g., "Alert team when pricing page changes")
2. Click "Publish" or "Turn on Zap"
3. Your Zap is now live! ✨

Popular Workflow Examples

1. Send Slack Alerts for Website Changes

Use Case: Notify your team in Slack whenever a competitor's pricing page changes.

Setup:

• Trigger: Visualping - New Website Change
• Action: Slack - Send Channel Message
• Message Template:

  ? Website Change Detected!
  URL: {{url}}
  What changed: {{summarizer}}
  View changes: {{preview}}

2. Log Changes to Google Sheets

Use Case: Build a historical database of all website changes.

Setup:

• Trigger: Visualping - New Website Change
• Action: Google Sheets - Create Spreadsheet Row
• Fields to log:
  • Date/Time:

    {{datetime}}

  • URL:

    {{url}}

  • Job Name:

    {{description}}

  • Change %:

    {{change}}

  • Added Text:

    {{added_text}}

  • View Link:

    {{preview}}

  • Description: `{{summarizer}}

3. Create Tasks in Asana for Important Changes

Use Case: Automatically create tasks when high-impact pages change.

Setup:

• Trigger: Visualping - New Website Change
• Filter: Only continue if

  {{change}}

  is greater than 10%
• Action: Asana - Create Task
• Task details:
  • Title: "Review change on {{url}}"
  • Description: "Change detected: {{summarizer}}"
  • Due date: Tomorrow

4. Update Airtable Database

Use Case: Track competitor changes in a centralized database.

Setup:

• Trigger: Visualping - New Website Change
• Action: Airtable - Create Record
• Base/Table: Your competitor tracking base
• Fields:
  • Competitor: Extract from

    {{url}}

  • Date:

    {{datetime}}

  • Change Type:

    {{change}}

  • Notes:

    {{summarizer}}

5. Email Reports to Stakeholders

Use Case: Send formatted email reports when specific pages change.

Setup:

• Trigger: Visualping - New Website Change
• Action: Gmail - Send Email
• Email Template:

  Subject: Website Change Alert - {{description}}
  
  A change was detected on {{url}}
  
  Change Details:
  - Detection Time: {{datetime}}
  - Change Percentage: {{change}}
  - What happened?: {{summarizer}}
  
  View full comparison: {{view_changes}}
  View current snapshot: {{html_current}}

Advanced Tips

Using Filters

Add Filter by Zapier steps to create conditional workflows:

• Only trigger for changes that meet {{Important}} = TRUE
• Filter by specific keywords in

  {{added_text}}

• Exclude changes during maintenance windows

Example Filter:

• Continue only if

  {{change}}

  Greater than

  5%

Using Paths

Create different workflows based on the type of change:

• Path A: If

  {{important}}

  equals "true" → Send to Google Sheet
• Path B: Otherwise → Log to database only

Multi-Step Workflows

Combine multiple actions:

1. Post to Slack
2. Create Airtable record
3. Send email to stakeholders
4. Create calendar event for review

Using Delay

Add Delay by Zapier to prevent alert fatigue:

• Wait 5 minutes before triggering
• Queue multiple changes to one place, then analyze and send daily digest

Troubleshooting

"No data found" when testing trigger

Solution:

• Ensure your selected job has detected at least one change recently
• Manually check your Visualping job in the dashboard
• Try triggering a test change on your monitored website

"Authentication failed"

Solution:

• Disconnect and reconnect your Visualping account in Zapier
• Ensure you're using a Business plan account
• Check that your Visualping login credentials are correct

"Job not found in dropdown"

Solution:

• Verify the job is active (not paused)
• Ensure the job belongs to the selected workspace
• Refresh the connection in Zapier

Zap not triggering

Solution:

• Check that your Zap is turned ON (not paused)
• Verify your Visualping job is actively monitoring
• Check Zapier's Task History for error messages
• Ensure your Visualping plan has sufficient check quota

Missing data fields

Solution:

• Some fields may be empty depending on change type
• Use Zapier's Formatter to provide default values
• Check the specific field exists in test data

FAQs

What's the difference between the native integration and webhooks?

Recommendation: Use the native integration for easier setup. Use webhooks if you need custom endpoints or are integrating with Make or other platforms without a native integration.

How many Zaps can I create?

There's no limit from Visualping's side. Zapier limits depend on your Zapier plan.

Does this use Zapier tasks?

Yes, each time your Zap runs it consumes one Zapier task from your plan quota.

Can I use the same job in multiple Zaps?

Yes! You can create multiple Zaps using the same Visualping job as the trigger.

What happens if my Visualping plan expires?

Your Zaps will stop triggering when your monitoring jobs stop running. Renew your plan to resume automation.

Can I trigger Zaps for specific types of changes only?

Yes, use Zapier's Filter or Path features to create conditional logic based on:

• Change percentage (

  {{change}}

  )
• Keywords in added/removed text
• AI importance flag (

  {{important}}

  )
• Time of day
• Any other data field

Is there a delay between detection and Zap trigger?

No, the native integration uses instant triggers. Your Zap fires immediately when Visualping detects a change (typically within seconds).

Can I see which changes triggered which Zaps?

Yes, check your Zap History in Zapier to see all triggered runs, or view the Visualping job dashboard to see detected changes.

Getting Help

• Zapier Issues: Contact Zapier Support
• Visualping Issues: Contact Visualping Support
• Feature Requests: Submit feedback through the Visualping dashboard

Related Articles

• How do I use Webhooks?
• Visualping API Documentation
• Google Sheets Integration
• Slack Integration

Need more help? Contact our support team or explore our complete integration options.

The Visualping Zapier integration is currently in Beta. We're continuously improving the integration based on user feedback. Share your feedback to help us make it better!